Ahh, THE question, “How much do you cost?” Years ago this was a simple question when a DJ just offered DJ services and maybe some lights. Nowadays, we are a great production company that provides numerous services, for a universe of events, from complete lighting design, photo booths, Led displays, to Custom Production, can offer total planning, + Pyrotechnics and much much more. We do great wedding receptions and create memories that last a lifetime.
Precise pricing is a question that I can’t answer until I find out all the details of your wedding day. A complete and accurate price quote will be provided to you as well as specific information on our pricing structure and services. I will tell you that what you are getting is peace of mind. You are going to have a wedding day that people will remember as one of the most fun times they’ve ever had. Most people say, “the music & entertainment can ‘make or break’ a wedding; we agree!! There are several ways to cut a few costs during the wedding planning process, but taking a chance with a ‘discounted DJ’ is NOT 1 of them!
We will work with your type of event whether its Wedding Entertainment on Saturdays, ranging from Reception Only to Ceremony + Reception DJ/MC Packages. We promise to do our best to customize the perfect package for your particular venue, vision, and budget! We do offer specials for Sunday – Thursday and off all season dates (December, January, February) Holiday weekends may be more.
Pricing for any event depends on the following:
Type of event (wedding, corporate event, etc.)
Date and times that you require service
Size of the event (number of guests)
Venue and Location(s) (In what room(s) or area(s) will the event take place)
Services and Equipment Required (Do you need coverage in more than one location?)
Additional or unusual circumstances (Holiday weekend, in a barn 200 miles away, etc.)
Per recent surveys, 78% of brides who budgeted too little for entertainment said that they would make the entertainment their highest priority when asked again after the wedding! The same survey revealed that 81% of guests stated that the thing they remember the most about the wedding is the entertainment, namely the quality of the DJ. My services complement your wedding day and make it an even cooler day for you and your guests. And my prices reflect that.
Like anything else you might purchase, pricing for wedding entertainment can vary wildly. Whether it’s a meal at an excellent restaurant, a new suit or dress, or even a new car, you’ll get what tastes right, looks great, and drives perfectly for you. Spectrum Sound guarantees we can design a cutting-edge program that does not exceed your budget. Feel free to discuss your budgetary concerns at our meeting.
We are a service-based business AND STRIVE FOR your Satisfaction. We Believe many companies in our industry may have similar options or offerings, be aware these differ radically by quality, cost, experience, and attention to detail.
Spectrum Sound offers package options and various wedding enhancements. Pricing is not available online due to the uniqueness of each event. To receive a customized quote, or to build a custom wedding/event package, CONTACT us today.
Your wedding day is a celebration, a melding of friends from work, high school, college and childhood, a family reunion, and most likely the biggest social event that will ever be thrown solely in your honor. We WANT THE MOST FOR YOUR DAY!
WHAT PREPARATION DO YOU DO
Did you know? That unlike most out there, your Spectrum Sound Wedding DJ will put in an average of 15-20 hours of total time into a wedding? This time investment is for Initial Meetings, Phone Calls, Consultations & Admin • Planning Meetings & Preparation • Delivery, Setup & Strike • Working the Actual Event • Follow-up, Admin & Close-out.
We promise to do our best to customize the perfect package for your particular venue, vision, and budget! We do offer specials for Sunday – Thursday and off all season dates (December, January, February)
You start by receiving several forms to begin planning your event. You get all of the advice and support you need either via phone or email at any time before your event. You will receive an Event Planner that allows you to choose music as well as provide me with all the information I will need to make your event a success. Before the event, we form your musical selections into playlists that will best utilize your choices for maximum enjoyment. The day of the event, we arrive 60-90 minutes before your event to set up. We play for the allotted time that you have specified in your contract. And it covers our tear-down time (generally 15-30 minutes). There are NO hidden fees. Whatever the contract says is the total amount you pay.
How much deposit is required to secure our date?
Currently, I only ask for 50% and a signed contract to hold your date. The rest of your balance is due two weeks before your event date. If you would like to arrange a different payment schedule, we are usually happy to accommodate you.
How do I hire a DJ?
You must ask questions. Consult with the DJ to see if there is a fit. Check the years of experience they have and the type of equipment they use. Ask if they have a backup. When you hire SpectrumSound.com DJ, you get a seasoned veteran. With the ability to successfully run your event or wedding.
A very important factor in choosing your DJ is their style. Is it low key or highly interactive? SpectrumSound.comcan do both! If it’s a wedding, we know that the Bride & Groom are the stars, not us. We will not stand on tables or scream at your guests on the microphone. We will not wear silly wigs or ask your guests to dress up like the ‘Village People.’ What we will do is put on a ‘cheese free’ show, keeping the spotlight on the Bride & Groom, great music, and fun!
Corporate and other types of events sometimes require more interaction. If that’s the case, just let us know. We will happily interact and have fun with your guests but always in good taste. We are skilled with introductions and formalities, so if there is anything that needs to be announced, it would be our pleasure to take care of it for you. SpectrumSound.com is always at your service!
Have you played at our Venue before?
This, of course, depends on the site. If it is in the area, then we have most likely played there at some point. We welcome the opportunity to visit the venue with you.
What do you require from my event site?
We need at least one 6-foot banquet table, with linens, and adequate power (120-volt, a 15-amp circuit on a grounded outlet) within 35 feet of where the DJ will be set up.
Do you act as the emcee and make all the announcements?
We will make any and every announcement that you would like us to make which is usually the norm. Occasionally, a client wants someone special in their lives to make a statement, and we always oblige them.
How would you define your style when making announcements?
Confident and clear. We use our regular voice and do not “cheese it up” with insincerity. While we can use a booming radio baritone, we think that most people can see right through that, which creates a sense of distrust between the guests and ourselves.
Do you have a wireless microphone?
Yes, we have a Shure wireless mic which has a range of about 50 yards on it … “half a football field” in most cases. We prefer to limit the microphone use to those you have told us will need it (toasts or other announcements). We prefer NOT to share the mic with anyone that wants to have a few drinks and address the guests. Those moments tend to slow the momentum down, or worse, can be awkward and embarrassing.
Do you take any breaks?
Not at all. Unlike a band, you get continuous entertainment from a DJ.
How do you mix the music?
Mixing is an essential skill for a professional disc jockey, but how a DJ does it says a lot about his or her style. We mix music to create seamless transitions between songs and maintain the energy and momentum on the dance floor. Mixing for us is something we do on the spot, based on the tempo and “feel” of the songs and the reaction of the crowd. We don’t treat your wedding like it’s our personal nightclub appearance, and we don’t use your wedding to test out remixes that no one recognizes. We also don’t use any cheesy, pre-fabricated “DJ Mixes” from services like XMix, Ultimix or Funkymix. Our DJs always use the original radio versions of each song unless there’s an excellent reason not to.
Will you bring an assistant?
Short answer? Rarely. Unless you’re planning a highly interactive, “New York style” wedding that needs a sole emcee/party motivator to dance with your guests (something we don’t offer), deejaying a wedding is a one-person job. DJs who always bring an assistant do so because they don’t want to carry the equipment, or they want someone to fetch them drinks, or they want to break down and get out of there faster at the end of the night. We don’t believe that’s something for which you need to pay.
Can we visit you at a performance?
The only performances you can visit me at are the occasional public performances that we do for charities (and we always encourage potential clients to do that). We announce all public events on The Spectrum Sound Facebook page as well as this website. But as most of our performances are private weddings, we respect our client’s privacy and do not have potential customers visit their parties. However, our references, online reviews and the information we provide you in our initial meeting will speak volumes about our experience, style, and professionalism. Plus, each performance we do is designed to fit each client wishes so what you hear at one party may not be what you are looking for at yours which may cloud your judgment on our abilities.
What will you wear to our wedding?
Ninety percent of our weddings are performed in a black suit or tuxedo. If any portion is outside during the summertime, we will usually switch the coat for a vest. All other parties performed in either a suit or shirt and tie. If you are having a backyard pool party, we will most likely be wearing shorts. We try to dress just like your guests or slightly better, but we’re never underdressed.
What will you wear when you set up and break down your equipment?
It honestly depends on the weather and the time of year. If you are having an outdoor event in July, we will most likely arrive wearing shorts and an oversized shirt as setting up equipment in 90-degree heat can get a guy a bit sweaty. However, while some of your guests may see us like this, we will have changed into our formal wear by the time the bulk of your guests arrives.
When do you arrive to set up for our event?
We typically come between 60 and 90 minutes before the start of an event if we are familiar with the venue and two hours if this is our first time there to avoid any setbacks. We always allow more time for Pics photo booth setup and Event Lighting
Will we meet again before the event?
If you need to meet for whatever reason before your wedding, it can be arranged, but usually, there’s no need unless we need to view the venue one more time before the big day. Most of the correspondence after the initial meeting is exchanged either via email or telephone, text or even Facebook if you want to friend me there!
Do you pay “kickbacks” for referrals?
Never. Spectrum Sound does not pay kickbacks or referral fees in the form of money, gifts or any other incentives. We are proud to have earned referrals and endorsements from the area’s best wedding planners, venues, caterers, photographers and other event professionals based solely on the outstanding service we provide.
Do you offer live ceremony musicians?
Again, we believe in focusing on the service that we can personally provide. Some music agencies will “up-sell” live musicians, serving as a “middleman” and taking a cut of the proceeds, but we’d prefer to refer you directly to the players themselves. Please feel free to ask for our recommendations — we’ve worked with just about everyone!
How involved can we be in selecting music for our event?
We believe that avid music fans deserve incredible music on their wedding day. We encourage you to be involved if you’d like to be! Most of our clients place a high value on music and probably have very distinct ideas about what they want to hear. If you are a music fan, you will probably remember the very first single that you bought as a teenager. Everybody at Spectrum Sound knows how it feels to be passionate about music. If you would like to select every song, we are happy to accommodate you. Choose up to 50 songs and give us a Do Not Play list for songs you specifically do not want to hear. This usually provides us with more than we need. Requests are based on dance ability, popularity, and your audience. For instance, we will often play Cupid Shuffle over most Metallica songs! Most of our couples prefer to discuss their preferences and at least a few specific requests with their DJ, in depth. We pride ourselves on listening to our clients and respecting their input and wishes while providing additional suggestions and guidance when appropriate. Rest assured; you will never hear songs you don’t want to hear or genres you have told us you don’t like.
Just as you pay a caterer for his or her expertise in food, you are paying SpectrumSound.com for our expertise in music. We are more than willing to provide you with a multitude of suggestions based on your preferences, and we’re perfectly comfortable selecting most (or all) of the music if you aren’t interested in doing so. Our extensive knowledge of music enables us to work with your requests and create a mood that reflects your tastes while creating a great atmosphere for all of your guests.
We believe in working tirelessly to make sure that every second of music at your wedding is programmed brilliantly.
A wedding DJ is responsible for the success of the second half of your wedding. If they do a good job, then your evening reception will be talked about for years to come. Equally, if it goes badly then people will remember it for all the wrong reasons. If you love music, then you need to find a DJ that loves music as much as you do. Our DJs spend hours every day surrounded by music. It is their life, their passion, and their love.
We believe that the time we spend building your playlists and preparing your requests will help us become even better DJ’S.
How do we choose the songs for our wedding playlist.?
I recommend starting to think about your music today. I cannot imagine anything more stressful than leaving the music to the last minute and then having to have a big panic about picking a first dance song or trying to remember all of your favorite songs. Has anyone ever asked you what music you like and you have suddenly gone blank and forgotten the name of every single song that you like? I am sure that you know what I mean.
To avoid this stressful situation a couple of weeks before your wedding, I recommend that you both create a note on your phones called ‘wedding playlist.’ Every time you hear a song that you like (or hate), then you can make a note of it. This way, when your DJ asks you for your music requests, you will already have a pretty impressive list of songs. Talk about making things easy!!
If your wedding has a theme, then it might be cool to integrate this into your music as well. For example, a Disney or Gatsby theme you could easily pick music that reflects this.
You should separate the music in your playlist into five main categories:
Traditional Dances – The traditional dances that you can have for your wedding include the first dance (for the couple), second dance (bride and father), third dance (groom and mother) and last dance (for the couple). For same-sex marriages, for families with parents who have passed away and for families with step-parents, etc. the traditional dances may or may not work in the same way. The most important thing is that you pick any particular dances that you would like for your wedding and let the DJ know who will be dancing. You can even choose not to have a first dance…it is entirely up to you!
Your Favorite Music – This is where you get to pick your favorite “must have” songs that you want to dance to on your wedding day. It can be fun to each build up your list of favorite songs. During the evening, there will be times when only one of you is on the dance floor – so who cares if your fiance loves the music you hate. A good DJ will be able to mix and match your music choices so that you both have an excellent time. The songs and Styles of music that the couple like. Separate your favorite songs into two lists then the DJ will know exactly what tunes to play for each of you when you step onto the dance floor.
Songs For Your Guests – It is likely that you will be sharing your wedding day with another 50-150 people and for you to have a fantastic evening, you will want your guests to be up dancing with you all night long. Your DJ should be able to read the type of music that your guests are enjoying, but if you know any “must play” songs that will get your friends and family up dancing, then you should add them to your playlist.
Niche Music – If you are passionate about a particular genre of music and would like your DJ to play a set of this music at some point during the evening then you could send an accurate list of your favorite tracks if you think that the DJ will not have the songs in their collection. Unless your DJ is an absolute expert in your chosen Niche Genre, you should send over some tracks to help them out. Make sure to choose music that you can dance to and also be realistic about how much you think should be played. Is it just you that likes this music or do your friends and family like it too? Perhaps list your top 10 must play songs and then others for if it goes well on the night.
Music That You Hate – Let the DJ know if there are any songs that they are not allowed to play. Perhaps you have a particular song that you do not want to hear at your wedding, or maybe you hate An individual artist or type of music. Be quite thorough and honest. If you hate ABBA, then tell the DJ and ask them not to play any…even if a guest makes a request on the night.
Can we submit a Do Not Playlist?
Definitely! But please limit it to songs that would utterly ruin your evening. For instance, if a new husband was married before, you probably do not want to hear the song that was his first dance with his first wife! But remember, just because you hate the Electric Slide does not necessarily mean that your guests hate it too. Please have some flexibility in your Do Not Play list.
I want to make sure all of the music is “clean” at my event. Is that an issue?
Not at all! All our music is the clean, edited versions of the songs. However, just because a song has offensive words removed from the song doesn’t mean that the song’s meanings don’t change. We always cite “My Humps” by the Black Eyed Peas as an example. We have a clean version of the song, but that doesn’t change the song’s message!
What kinds of music do you include in your collection?
Spectrum Sound owns an enormous library of music in all formats. We update our collection constantly, ensuring that we can provide the songs that our clients and their guests are currently enjoying. Furthermore, we work closely with our customers in selecting the music for their event, and will gladly acquire any commercially available song that we don’t already own, at no additional cost. Because of this, we can virtually guarantee that we will be able to accommodate any request.
How is an entire evening’s playlist decided?
A Three-hour evening consists of about 50 to 70 selections. Six Hours equals out to 100 to 140. You should concentrate on picking just the music that is vital to you. We advise leaving the rest of the selections to your experienced DJ and your guest’s requests at your event.
How will I know that our guests will like our songs?
A successful evening is a combination of our experienced DJs knowing what to play, your guest input and your special requests. We are striving to be sure that you and your guests have a great time.
Is the Don’t playlist important?
Yes! We do not want to upset or offend you or your guests.
Do you take requests from our guests?
That’s up to you! The majority of parties that we do include taking requests from guests. Some clients prefer no requests from the guests, and we respect their wishes. But when guests are allowed to make requests and hear the songs they like to dance to, they become more emotionally involved with the event and walk away with fonder memories of the evening. We do not play inappropriate requests at events and have developed subtle ways to satisfy the guest without offending them.
How do you keep your music collection up-to-date?
I subscribe to several different DJ Record Pools. We check the weekly Top 10s on Billboard, Amazon, and iTunes religiously. We listen to Sirius Hits One, and we read music and trade magazines. Music is not only our job, but it’s also a lifelong hobby and passion!
When do we need to submit our music requests and event details?
Naturally, the sooner, the better. However, you have up to one week before your event to send music requests. Wedding details are usually due two weeks before the wedding so we can draw up an agenda that fits your needs. To provide you with a stress-free event, we do try to keep you on a weekly schedule, reminding you of what needs to be done for each of the six weeks leading up to your event.
What do you do to motivate the crowd if nobody is dancing?
Because we have done this for a long time, this is usually not a problem. However, when it does happen, we have developed many tricks for getting people to dance. Some are subtle while others are more to the point. I will say that a DJ can never go wrong with a classic love song or a fun group participation dance to get people on the dance floor. Beyond that, we would much rather share our secrets with you while you are on the dance floor!
Do you use party props?
No. Our performers do not dress in any costume or distribute funny hats and inflatable instruments. We do not harass your guests into joining us on the dance floor, nor do we teach people to line dance. If you are seeking a performer to motivate your guests in this way, you would probably be happier with another deejay company.
What do you require from us?
At the event itself, we need a table (at least six feet in length or longer), and a table skirt that reaches the floor to hide our carrying cases and cables underneath the table. If you do not mind the unsightliness of such a mess, you can leave out the table skirt. We also ask that we are situated no more than 25 feet away from an electrical outlet. If we are going to be further than 25 feet from an outlet, we need to know this ahead of time to plan accordingly. We prefer to be situated close to the dance floor.
Do you have a light show?
Upon request, we can bring four lights that all fit on my DJ table that include a mirror ball, a Moonflower, and two laser lights. We use the mirror ball during “special” dances and slow dancing while the others are used to light up the room during the dance portions of the evening. If you want up lighting or another lighting effect, it’s available for an extra fee, as it includes additional men, vehicles, staff-hours, etc. Once we determine what you need, we can provide an estimate for the lighting.
May we meet with you in person before we sign a contract?
Absolutely! Not every client can do so due to logistics, but whenever possible, we encourage meeting in person first.
What do we need to do before our meeting?
Together Fill in this wedding services Questionaire. Best to use a desktop, tablet or laptop. PLEASE SAVE AS A WORD DOC rename with your name and contact info. AND Return via Email.
Will you present a contract at our initial meeting?
Yes. Your DJ will come prepared with a contract And an accurate and inclusive price. We feel that providing you with a contract is respectful of your time and presents the opportunity for you to review its terms with the performer and ask questions if necessary. It also gives you, in writing, the terms of SpectrumSound.com’s offer, something that may not be guaranteed with other companies’ verbal promises.
However, please note that you will never be asked or expected to sign your contract on the spot; we are happy for you to take it home for consideration. Contracts are valid for seven (7) days following your meeting, and we will hold your date for you on the DJ’s schedule during that time. Out of fairness to others who may be waiting for the DJ’s availability, we do ask you to notify us of your decision within that 7-day window. If you decide you are not ready to move forward with booking your DJ at that time, we would need to release that DJ’s availability for another couple.
What are the terms of payment if I book your services?
A 50% non-refundable retainer is due with your signed contract within two weeks of your initial meeting with your DJ. The balance collected 30 days before your event. Clients who elect to take advantage of the full payment discount (offered to anyone signing a contract at least four months before their wedding) would remit the full amount, less 10%, with their signed contract. SpectrumSound.com accepts cash, personal checks, and certified checks or money orders. We also accept MasterCard, Visa, Discover card and PayPal.
How long will you hold our date for us?
Once you have a contract, you have seven days to sign the contract and put down a deposit to hold your date. After seven days, if you have not returned the contract, the date is then opened up to other potential clients.
Do you offer a written contract?
We have an extensive contract that goes over everything in detail; The contract protects both you and Spectrum Sound, The retainer is 50% and is non-refundable. You can view it here. 2017-spectrum-sound-contract
Can we have overtime if the event goes longer than expected?
We certainly stay and continue to entertain as long as reasonable. We just ask that you do not wait until the last song to ask us. Give us some time as we take it into account on our music programming. There is an extra fee for each hour overtime.
Most importantly, why should I choose SpectrumSound.com for my event?
Simply put, we provide exceptional entertainment and the most helpful and attentive customer care found in this industry. We provide VALUE to our Bride’s Groom AND guests. Do not compromise and accept anything less.
I have a question that you haven’t answered here. All you have to do is pick up the phone and CALL (812) 401-4931. You’ll be greeted with a friendly voice that is more than happy to answer your question. You will benefit in your decision and planning process by reading through our blog.
1) Thank you for visiting this website spectrumsound.com. There is a ton of information here. The purpose is to help you in making the best decision regarding your Event Entertainment. I trust you’ve either 1) heard good things or 2) spent a lot of time visiting this site, or maybe both. If you have any additional questions, feel free to contact me at any time.
Consultation / Initial Meeting
2) Are we right for each other? Kind of a touchy-feely question, but it’s true. With your event at stake, you deserve to learn about your DJ/MC, or about our other services to ensure we’re a good fit for you. It’s pretty simple, but everyone works differently. I offer convenient options:
When it comes to wedding DJ services, I traditionally meet with prospective brides/grooms at a quiet location for an initial consultation. We meet, greet and chat about your wedding to see if we’ll be a good fit for each other. We’ll review your wedding, details, and your desires and determine if my services fit. It’s much better for the success of your day that we meet in person.
We can have a video conference on Skype or FACE-TIME.
It can also be accomplished over the phone if you live out of town or if you’re comfortable with doing so.
We can just draft up a contract covering all your requirements and wishes and go from there, via email.
ONCE WE MEET IN PERSON, I AUTOMATICALLY HOLD YOUR DATE FOR ONE (1) WEEK. No stress, no worries, no cheesy sales call to pressure you. I let you think about things, take everything in, and meet with other DJs and Service Providers.
Booking: Contract & Retainer Payment
3) A signed contract and retainer payment are required to secure your date officially. Once you decide to move forward, let me know as soon as possible. I’ll “pencil” your date on the calendar and start the booking process. A contract is drafted that will list all of the specifics, options, enhancements, etc. Then, to officially secure the date, we need:
Retainer Payment (50 % of contract value)
Once either one of these is received, then I “ink” your date into the calendar. I then ask that the other half of the above requirement be Paid within five business days.
Setting up your Account
4) Once the Contract and Retainer Payments are received, I’ll start setting up your account. I’ll make copies of the agreement for your records, process your retainer payment, send you my “welcome and plan emails” and set up your personalized and custom Online Planning System account. All this happens within one week after the booking process is complete.
5) Over the next few months (sometimes longer or shorter), you’ll be working to develop ideas, draft song lists, come up with all your questions/concerns, etc. Much of this will be done on your own; we would love to help. **NOTE: Feel free to contact me at any time with anything.
Final Detailed Planning Meeting
6) As we near your date, we’ll do a “last general planning meeting at my office/studio where we have access to your planning account, music, lighting samples, etc. to finalize the fine details of your wedding. This is usually done 1-3 weeks out. We will spend 1-2 hours going through just about everything:
Events and activities
Anything else that is critical to your day!
By the time, we are done with the process; we’ll all have a very clear picture of how everything will flow, look, sound and feel.
Most couples leave my studio much more relaxed after we have reviewed everything about their wedding in such detail. You will be able to leave with copies of your timeline, planning materials and a good sense of stress-relief!
7) Within the final week of your wedding, I will work with the venue and another coordinator(s) and vendors to ensure every detail that we reviewed is covered. Changes? No problem, I’m extremely flexible with any change.
Have a Great Time, Stress-Free
8) It’s come down to event time, and you can are assured that from this point on, your event will run smoothly while you and your guests have fun!
If you have any additional questions about our Event Production service in Evansville, IN, We book up quickly, so call today to reserve your event. Feel free to Contact me at any time.
YOUR SUCCESSFUL WEDDING RECEPTION BEGINS WITH AN EMAIL OR CALL.
TRUST SpectrumSound.com to deliver the Experience You Desire at your reception. We believe in helping couples at every stage of their wedding planning.
I will send you information based on the feedback from your form, so go ahead.
Complete Wedding and Event Production – DJ Entertainment, Photography, and Videography Services – SpectrumSound.com
SINCE 1978 DJ Terry Tunks and his talented team of Dj’s have entertained at many thousands of wedding receptions and events over the years. Evansville, Indiana, Newburgh, Indiana, Owensboro, KY and across Southern Indiana and Kentucky. In towns like JASPER, NEW HARMONY, FERDINAND, FRENCH LICK, WEST BADEN, HUNTINGBURG, AND SANTA CLAUS, IN. Based at one time in Louisville, KY because of sponsorship of Coca-Cola. SPECTRUM SOUND is just as comfortable entertaining small groups at a casual affair to 18,000 at the THUNDER OVER LOUISVILLE DERBY CELEBRATION.